Job Description
BASIC FUNCTION:
Conducts intermediate level administrative support and technical assistance for the Reliability Engineering and Inspection department under general supervision.
ESSENTIAL JOB DUTIES/RESPONSIBILITIES: (functions considered essential as defined by ADA) Oversee the receipt of controlled files, issued for construction drawings, pressure vessel certifications, equipment drawings, inspection files, and/or emails, and perform a basic assessment of the accuracy of the documents. Once they've checked the files for completeness, record them into the system (PCMS, SAP, or Mydocs)
Assist department members with Request for Contract and Requisitions. Expedite the workflow via regular check ups with supporting departments.
Prepares, monitors and maintains various files, reports, records, systems, and documents including invoices, spreadsheets, etc.
May perform analysis and review of various assigned transactions
Performs daily office responsibilities (i.e., phones, faxes, copying, filing, mail, typing, etc.)
Provides mail processing for the office (i.e. incoming, outgoing, overnight packages, certified mail, etc.)
Meets and greets visitors, liaise with vendors and consultants to coordinate services as needed
Orders and distributes various supplies and other items (i.e. food, badges) and inventories supplies on a regular basis
Performs various data entry assignments
Coordinates various processes and maintains documents and records related to process (may include audits)
Provides administrative support as assigned and as needed
May maintain orderliness and cleanliness of conference rooms, boardroom, reception area and kitchens or other assigned areas as well as all related equipment
Special assignments or tasks assigned to the employee by their manager, as determined from time to time in their sole and complete discretion
EXPERIENCE: Five years of work experience in an industrial or technical team setting is preferred.
EDUCATIONAL LEVEL: A minimum of a High School degree or equivalent is required.
REQUIRED SKILLS: Ability to apply pre-established guidelines to intermediate level administrative and data entry assignments. Working knowledge of Microsoft products, especially Excel and Word. Organized, effectively manages time, able to prioritize, and take initiative. Ability to perform both technical and administrative clerical assignments. Good problem solving, listening skills and the ability to effectively communicate with others, both written and verbal communication, basic reading and writing skills; ability to perform basic mathematical calculations, ability to work independently, cultivate and maintain professional business relationships, multi-task and maintain equanimity under pressure; detail oriented, punctual, dependable and flexible. Works well with employees of all levels in organization. Ability to lead safety meeting talks as scheduled and complete legally required ePrism safety training modules depending on assignment.
PREFERRED SKILLS: Self-directed, able to work independently, highly-motivated, detail-oriented, dependable and trustworthy. Strong interpersonal, communication and customer service skills are also essential because of regular communication with internal and external business partners. Must be computer-savvy and well-versed in Microsoft Office products. Experience with Microsoft365 Platform.
SUPERVISORY/MANAGERIAL RESPONSIBILITIES:
None.
WORK CONDITIONS: Office based and depending on assignment, may require work outside of normal working hours with minimum advance notice and travel by car up to 6% of time to local post office on a daily basis.
PHYSICAL REQUIREMENTS: Job conditions require standing, walking, sitting, twisting, stooping, crouching, kneeling, talking or hearing, making visual inspections, making precise hand and finger movements. Depending on assignment, job conditions may require lifting and/or carrying up to 10lbs, pushing and/or pulling 10lbs, climbing up to 2ft, ability to operate and drive all assigned company vehicles at company standard insurance rates is essential, valid state driver's license and proof of insurance required, perceiving color differences, ability to wear personal protective equipment (beards not permitted), and strenuous physical activity.
Nesco Resource offers a comprehensive benefits package for our associates, which includes a MEC (Minimum Essential Coverage) plan that encompasses Medical, Vision, Dental, 401K, and EAP (Employee Assistance Program) services.
Nesco Resource provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Job Tags
Contract work, Work experience placement, Local area, Flexible hours, Night shift,