Job Description

Job Title: Entry Level Event Assistant

Location: Chicago, IL

Job Type: Full-time

Reports to: Event Manager/Coordinator

Job Summary:

We are seeking a highly motivated and organized Entry Level Event Assistant to join our dynamic events team. The ideal candidate will support the planning, coordination, and execution of a variety of events. This role is perfect for someone with a passion for event planning, a keen eye for detail, and a desire to grow within the event management industry.

Key Responsibilities:

Event Preparation:

• Assist in the planning and coordination of events, including corporate events, conferences, weddings, and social gatherings.
• Support the Event Manager with vendor research, venue selection, and budget tracking.
• Help in preparing event materials such as invitations, agendas, signage, and promotional items.

On-Site Support:

• Aid in event setup, including arranging decorations, seating, and equipment.
• Provide on-site support during events, including registration, guest assistance, and coordination with vendors.
• Assist in resolving any issues or emergencies that arise during the event.

Post-Event Activities:

• Assist in the breakdown and cleanup of event sites.
• Gather and organize feedback from attendees, vendors, and team members.
• Contribute to post-event reports, including budget analysis and attendee evaluations.

Administrative Tasks:

• Maintain event databases, contact lists, and inventory records.
• Support the team with general administrative tasks, such as scheduling meetings and managing communications.

Qualifications:

• High school diploma or equivalent; a degree in Event Management, Hospitality, or a related field is a plus.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously.
• Strong communication and interpersonal skills.
• Attention to detail and a proactive approach to problem-solving.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work both independently and as part of a team.

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