Job Description

Position Title: Event Assistant

Location: Dallas, TX

Department: Events

Reports To: Event Manager / Event Coordinator

Job Type: Full-Time

Position Overview: We are seeking a highly organized and enthusiastic Event Assistant to support our Event Manager in planning and executing various events. The ideal candidate will be detail-oriented, proactive, and capable of handling multiple tasks in a fast-paced environment. This role offers an excellent opportunity to gain hands-on experience in event planning and management.

Key Responsibilities:

• Assist in the planning, coordination, and execution of events, including conferences, workshops, corporate events, and social gatherings.
• Communicate with vendors, suppliers, and venues to ensure all logistics are managed effectively.
• Coordinate event registration, attendee lists, and on-site check-in processes.
• Provide administrative support, including scheduling meetings, taking minutes, and maintaining event documentation.
• Assist in the creation of event budgets and track expenses to ensure events are executed within budget.
• Conduct post-event evaluations to assess event success and identify areas for improvement.
• Handle customer inquiries and provide excellent customer service to event participants.
• Perform other duties as assigned by the Event Manager.

Qualifications:

• Strong organizational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work flexible hours, including evenings and weekends, as required.
• Strong attention to detail and problem-solving abilities.

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