Job Description

Job Description and Duties

Under the general supervision of the Staff Services Manager I (SSMI), in the Security, Facilities Operations Branch under the Office of Business Operations, the Associate Governmental Programs performs technical, analytical and staff administrative support activities that will assure the sound and safe condition of the District 4 Office. The incumbent will provide technical, analytical and staff administrative support that will assure the sound condition of the District’s facilities under the control of the Facilities Operations Branch. The incumbent will be responsible for but not limited to the D4 District Office Space Planning, Elevator Maintenance, Facility Safety Inspection, and Locksmith Services. Provides expert advice and consultation to District management on operational issues. The incumbent will work closely with DGS Building Property Management and all levels of management to ensure plans are up to date. The incumbent will ensure quality assurance and quality control through project management tools and techniques for projects and contracts. The position is responsible for communication with various levels of management and stakeholders on project status.

Eligibility for hire may be determined by your score on the Associate Governmental program Analyst exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. 

Apply today to join our team!  We especially encourage applicants to check out our Caltrans Career Compass tool!  The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.

PARF# 04-4-004 / JC-444532

You will find additional information about the job in the .

Working Conditions

Position located at 111 Grand Avenue, Oakland, Alameda County.

This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.

New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Special Requirements

• Possession of a valid driver’s license is required when operating a state owned or leased vehicle.

• Statement of Qualification (SOQ) is required.

The SOQ is to be no more than two pages in size,12pt. Century Gothic font.

The SOQ questions need to be in number format as outlined below. The SOQ questions need to be in number format as outlined below. Failure to include a SOQ will disqualify the applicant from being considered for the position.

1. Describe your experience with Database Management, Planning, Record Keeping, Customer Service and Problem Resolution experience.
2. Describe your understanding of Databases and Space Planning Software.
3. Briefly describe your work experience that specifically qualifies you for this position.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment.  If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification.  Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment.  Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent.  Here is a list of evaluation agencies: . Please redact birthdates and social security numbers.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Knowledge of State law, applicable Federal regulations and the policies, procedures and applicable regulations of the Department and control agencies, such as Department of General Services, Department of Finance and the Legislative Analyst Office; State Capital Outlay and Department budget processes as they relate to laws, rules, policies and practices related to facilities operations and planning programs utilized by the State.

Ability to act independently, open-mindedness, flexibility, and tact.

Benefits

to view the Benefits Summary for Civil Service Employees in the State of California.

Important Applications Instructions

Electronic applications through your CalCareers account are highly recommended and encouraged.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts.  Confidential information that should be  excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age.  The job application packet checklist is not required to apply for this position.  Failure to follow these instructions may result in your application not being considered for this position.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -

  • Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.

Job Tags

Permanent employment, Full time, Contract work, Work experience placement, Immediate start, Remote job,

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